How to Write Employment Verification Letter? Sample Word Doc, Example, Templates


How to Write Employment Verification Letter?

Do you want to know how to Write Employment Verification Letter? An employment verification letter is one of the very important documents that we often require in our professional careers. It is also known as the letter of employment or proof of income letter. An employment verification letter is used to verify the service history and salary of an employee. Sometimes, we also refer to it as proof of employment letter, employment confirmation letter, income verification letter, work verification letter, or salary verification letter.

You may need to produce your employment verification letter to finalize a new career opportunity, start a financial agreement, get a loan, make a residential contract, get government aid, etc.

how employment verification letter sample word doc example templates
How employment verification letter sample word doc example templates

So without any further ado, let’s get into how to write a professional employment verification letter.

Points to add On in Employment Verification Letter

Use Business Letter Format:

It is always advisable to use the business letter format while writing the letter. You must include the contact information right at the top, the date, and also the recipient’s contact information if you have it.

Start the letter with a salutation and end it with a handwritten signature.

Concise Letter:

The best employment verification letters should not be too lengthy, but they must be concise. You shouldn’t add any additional information beyond what the employee has asked.

Include all the Requested Information:

Make sure you add all the information the employee has asked for. It should include the name, the name of the organization, and even the specific job title if he had any and, of course, the duration for which he or she was an employee. You can also get in touch with the employee and see if any additional information needs to be shared or not. The details of their salary and their mode of the contract are additional details. You should only add them if they are asked.

Your Contact Information:

You must end the letter with your contact information and volunteer to answer any further queries. You can also provide a form of contact for the recipient where you will list all the details.

Edit and Proofread:

This is a crucial part of writing a letter. This will ensure that all the information you have listed is correct. This is essential because their future employment, insurance, and many other vital steps are dependent on this letter. So, once you are done writing the letter, take your time and read through the letter for any errors.

Let’s look at a few samples to understand them better:

Employment Verification Letter Sample for Receptionist

William Lawson

ABC Corp

BCD Avenue

South Carolina, Pin 569856

March 12, 2019

Resume Center

PTH Avenue

South Carolina

Dear Mr. Smith,

This letter is to confirm the employment and income of Rebecca Angles. She has been an employee at ABC Corp, and she has been working as a front desk receptionist with our organization. The duration of her tenure started on 31st October. Our office is located on BCD Avenue, near Sacred Heart Middle school, South Carolina. Her current salary is $48,000 paid annually, and she receives a bonus of $4,000 annually. She is a valuable employee of this organization, and her track record is absolutely impeccable.

Below, I am attaching all the supporting documents that will prove her payment, receipts of the bonus amount she receives, and her tax returns. I take full responsibility for all the information shared above. They are valid and accurate to the best of my knowledge. Please let me know if you require any other documents from my end.

Should you have any further queries or feel the need for any clarification, please feel free to reach out to me on 5878-9658-8954 or drop me an email at [email protected].

Yours sincerely,

William Lawson

Director and DPE

Check out worksheets for employment verification letter writing for practice.

Employment Verification Letter Example for School Teacher

Dane Jenkins

The 5th Street Middle School

5th street, Main Avenue

North Carolina, Pin 214589

March 23, 2020

Car Insurance Office

KJT Avenue, Downtown

North Carolina

Dear Mr. Johnson,

I am writing this letter to prove the employment and income of James Morrison. James has been an integral part of our Physics faculty for the past three years. He has been teaching in our school since 25th June 2017. Our school is located on 5th Street, Main Avenue, near JCD Children’s Park, North Carolina. He is currently paid $68,000 annually, and we also offer him a bonus of $2,000 annually. He is one of the brightest minds we have in our school, and he has a pristine track record. His experience as a teacher is also quite noteworthy.

Below, I am attaching all the supporting documents necessary to prove his payment, receipts of the bonus amount he receives, along with his tax returns. As principal of the school, I take full responsibility for all the information shared above. They are hundred percent valid and accurate to the best of my knowledge. Please let me know if you require any other documents from my end.

If you have any further queries or feel the need for any clarification, please don’t hesitate to reach out to me on 4587-9568-8589 or drop me an email at [email protected].

Yours sincerely,

Dane Jenkins

The Principal

Employment Verification Letter Sample for Sales Manager

John Doe

Lucrative Business Associates

54th street, Main Avenue, South End

Ohio, Texas, Pin 784512

April 25, 2020

Vehicle Registration and Insurance Office

97th street, Central Avenue, South End

Ohio, Texas, Pin 784512

Dear Mr. Daniels,

This letter is written as proof of the employment and income of Dan Richards. Dan has been one of our champion sales executives for the past four years. He has been working closely with our core sales team since 24th June 2016. Our company has its main branch in 54th street, Main Avenue, South End, near TDG International School, Ohio, Texas. He is currently getting a salary of $74,000 annually, and we also offer him a bonus of up to $5,000 annually based on his performance. He is the best man we have on our team, and he has an excellent track record. His experience as a sales executive is quite versatile as well.

Below, I have attached all the supporting documents required to prove his payment, receipts of the bonus amount he receives, and his tax returns. As the chairperson of the company, I take full responsibility for all the information shared above. I vouch for them as they are valid and accurate to the best of my knowledge. Please let me know if you require any other documents from my end.

If you have any further queries or feel the need for any clarification, please feel free to reach out to me on 5625-8956-2356 or drop me an email at [email protected].

Yours sincerely,

John Doe

CEO And Head of the Board

Employment Verification Letter Sample for Chief Accountant

Jason Moore

Zenith Point Business Associates

Pinnacle Street, South Avenue, North End

New York, Pin 8745895

May 15, 2020

Medical Insurance Registration Office

24th street, Central Avenue, North End

New York, Pin 8745895

Dear Mr. Johnson,

I am writing this letter to you as proof of the employment and income of Shawn Michaels. Shawn has been working with us as a chief accountant for the past five years. He has been handling all our accounts-related queries since 14th August 2015. Our company is located in Pinnacle Street, South Avenue, North End, near DGF Public School, New York. His current salary is $85,000 annually, and we also offer him a bonus of $4,000 annually. He has been diligently keeping our books and handling our accounts without a single fault. Thus his track record is exemplary. Also, his experience as an accountant is quite impressive as well.

Below, I have attached all the supporting documents necessary to prove his payment, receipts of the bonus amount he receives, and his tax returns. As the managing director of the company, I take full responsibility for all the information shared above. I believe they are valid and accurate to the best of my knowledge. Please let me know if you require any other documents from my end.

If you have any further queries or feel the need for any clarification, please feel free to reach out to me on 8745-9856-9658 or drop me an email at [email protected].

Yours sincerely,

Jason Moore

Managing Director

Final Words on Employment Verification Letter

As the employment verification letter is a professional document you may need any time in your career, whenever you ask for it from your current or previous employer, make sure you receive it in a proper format. Else the other party may not accept it, and you may need to incur a lot of trouble.

Besides the correct format and structure, you also need to ensure that the letter contains the correct information about your employment and salary. Again, if there is any mismatch, you may suffer a lot. Therefore, ensure the dates, designations, department, job role, performance, and most importantly, the salary is correctly mentioned in the employment verification letter.

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